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Optimized Energy is Produced in Our Souls

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Optimize Productivity By Optimizing Energy, Part 1

Optimized Energy is Produced in Our Souls

Energy is our capacity to take action, do work,and overcome resistance.  It is that internal power which makes it possible for us to be effective in every area of life.  In order to optimize energy, we must have congruence between the mind, body and soul because a lag or snag in any one those areas may cause less than optimal energy and productivity.

Optimized energy is produced in our souls and when it is located and maintained properly, we become empowered to accomplish great things.  This type of energy also provides us with the capacity to keep going and going and going kind of like the energizer bunny but with knowledge, wisdom, spiritual understanding and balance.  It is because of this that we find the garden of pleasure which produces more and more optimized energy in our lives.  The garden of pleasure is located in our souls.

Optimize Productivity by Optimizing  Energy

Optimize Productivity By Optimizing Time Management

Optimize Productivity by Optimizing Time Management

Thee are four key components to Optimize Productivity:

Optimize Productitivy with STEM

Time Management

In order to optimize productivity we should optimize the way we manage our time.  For most, that means getting some type of time management tool or computer application that purports to keep us on track.  However, we usually do not manage time well even with those tools because they are not designed to help us to manage life as a whole.  In other words, before we can manage the minutia of time, we need to consider the macro picture of time which ultimately will give us a sense of purpose.

What Time Really Is…

What Time is

There are certain aspects of time that can only be planned for and there are other aspects that can be both planned for and managed.  The longer the time span, the lesser our ability to manage.  However, there is no aspect of time that cannot be planned for.  For example, eternity is the longest time span that we as humans are capable of considering.  We can plan for eternity based on the decisions that we make here on earth.  Even though we cannot manage eternity, when we make the right plans by believing on The Lord Jesus Christ, we are given access to eternity and we are also given a new normal and a new sense of Kingdom purpose.  Additionally, when we plan for life and the times and season we will endure in life, we soon come to realize that life is short and within the context of life, we have certain seasons that will determine the type of planning we need to do in order to be “on purpose” and “in season” in all that we do.  For example, there are phases that every human goes through such: learning, earning, providing, retiring, and ultimately death.  Each phase must be planned for in prior seasons in our lives which is the essence of time management.  Of course, things change during certain times and seasons during our lives and there are some things we will not be able to anticipate but planning must be done.

OPtimize Productivity by Optimizing Time

Time That Must Be Planned and Managed

The time span that must be planned for and managed is the shortest amount of time: Years, Months, Weeks, Days, and Hours and Minutes.  This is where knowing what we are working in a macro sense becomes super important.  In other words, we can only manage that which are aware in total instead of just a few aspects of our lives.  For most, we have 7 areas of life: Spiritual Life; Family and Friends; House and Home; Finances; Work/School; Personal Care; Future Pursuits.  All of those areas must be planned our and then managed if we are going to be “optimally productive.”  It requires that we break down every area of life into manageable parts and then begin to manage each action step within each overall task in every area of life.  Taking these steps will lead to Optimized Productivity because we will have optimized our time management in total.

Optimize Productivity with The 777 Plan

Plot and Plan with Time Management Tools

Plotting time is done when we group like frequencies together and when we determine what is recurring vs what is a one time or immediate event that stands alone.  In essence, knowing that something is recurring takes stress out of re-planning for something that occurs on a regular basis.  Instead, we are made able to schedule the recurring things and then begin to assess when the immediate or one time things can be done in tandem with the things we know we have to do on a regular basis.  Additionally, by going through this process, we are empowered to determine if we have too much going on in a particular time frame (day, week, etc).  Hence, we begun to  manage time instead of time managing us.  That is very relieving and is very energizing.  Time management are best used with this part of the process because now we’ve got a handle on “everything” we’ve going on in our lives.  The tools I use are: The 777 plan which is a software -package which helps us to get a handle on every area of life; Microsoft Outlook which has a good calendar and task list; and my iphone calendar and task list that integrate well with Microsoft Outlook.  However, literally, there are thousands of plans, productivity apps, and technology available but what the best programs are those that work best for you.  One Size Does Not Fit All!

optimize Productivity with Time

We will be going into deeper detail during the 5 Week Online Optimize Productivity Training Course which begins on August1, 2013.

Also, next Tuesday, July 23, 2013 at 7pm, we will discuss the 3rd component of optimizing productivity– Optimizing Energy at a free webinar that you are invited to attend.  Click Here to Register.

Be Blessed!

Clarence J. Parks, JD, MDiv

Christian Productivity Trainer & Coach

Seminar & Workshop Leader

Author of Overcome Procrastination God’s Way

http://clarenceparks.com

http://optimizeproductivity.com

http://overcomeprocrastinationgodsway.com

http://the777plan.com

How To Optimize Productivity with a Good Macro System

Optimize Productivity LogoHow To Optimize Productivity with a Good Macro System

To optimize productivity means we get things done with the greatest degree of effectiveness and efficiency with consistency as much as possible.  In order to make that happen we need good STEM:

 

 

  • Systems
  • Time Management
  • Energy
  • Maintenance

For now, I will expound just  a little on systems.  A system is a process we implement in order to manage everything we’ve got going on in life.  For most, that means using a time management tool, calender day planner or app of some sort.  However, those tools are optimally effective when used in the context of a bigger picture.  Understand that those tools and resources are needed but don’t work as well without more robust consideration of the total picture.  In essence, the aforementioned tools help us to manage the micro system of time but not the macro system of life which includes more than time.  For example, one cannot run a business by running just one aspect (eg sales and marketing) without managing finance, human and real capital, research and development, production, etc.  Similarly, we cannot run our lives without considering every area of life.  Most people have at least seven 7 areas of life: Spiritual/Devotion, Family/Friends, House/Home, Finances, Personal Care, Work/School, and Future Pursuits.  Therefore, without considering the macro view of EVERYTHING we have going on in our lives, the type of tool or resource we use will be limited at best and ineffective at worst.  However, most people don’t take that view because we either don’t know how to or it seems to be too time consuming or laborious to do. Nevertheless, if we really want to optimize productivity in our lives, we need to get a grasp on the total, macro picture of our lives.

The Big Statement

Everything that operates must have a macro operating system that integrates and efficiently operates the collection of systems that operate in tandem with each other.  We will call those smaller interdependent systems: micro-systems.  For example, a computer has a macro-operating system (Windows 7 or 8, iOs for Macs, etc) that operates the smaller micro-systems and applications that perform specific interdependent functions.  Even God must have a macro system in order to integrate and operate all of the micro-systems that make of up the heavens, solar systems, eco-systems, world and human systems.  Otherwise, without, there would be utter chaos in an epic and apocalyptic way.

God is not the author of confusion, but of peace…. 1 Corinthians 14:33 and Let all things be done decently and in order. 1 Corinthians 14:40.

Given the Scriptures above, in order for there to not be confusion (Greek: disorder) and for all things to be done decently and in order, He must have a macro-system in order to manage all that He has to manage.  I am not sure how to articulate the system God uses but there are a few things that I can articulate.  For example, God uses Godly wisdom which He shares with us.

The Lord possessed me (wisdom) [wisdom inserted in context] in the beginning of His way, before works of old. Proverbs 8:22 and Wisdom is the principal thing; therefore get wisdom: and in all thy getting get understanding. Proverb 4:7

In other words, God uses His wisdom to manage His system and He invites humankind to use His wisdom in managing our macro-systems in life.  Also, He has given humankind many glimpses of how that wisdom can be applied in a practical way by us.  In fact, God even gives us a glimpse of a macro-system that we can apply.  In Joshua 18:1-6, the Children of Israel were less than optimally productive and actually were slack in taking full possession of the promised land.  Therefore, Joshua told them to do two things:

  1. Describe The Land (assess the whole situation by writing it down in total)
  2. Divide The Land into Seven Parts (break down the whole into manageable parts)

Assessment of the total picture is a macro-systemic view while division of the total whole is a micro-systemic view.  For us, a macro-systemic view means that we must consider how the 7 areas of our lives work as a conjunctive whole and then consider how each interdependent area functions.  Also included in this analysis, we must consider the tools and resources we use in order to manage all of this. Here are a few steps we can follow:

1. Assess Our Macro-System By Writing Down The Interdependent Areas We Have in Life (Describe the Landscape of Our Lives)

  1. Spiritual Life
  2. House and Home Life
  3. Family and Friend Life
  4. Finances
  5. Personal Care
  6. Work/School
  7. Future Pursuits
  8. ___________
  9. ___________
  10. ___________

2. Break Each Area Down Into 7 Manageable Action Steps (Divide the Landscape of our Lives):

  1. Overall Tasks for Each Area of Life ( These are broad categories of things that we desire to do in each area of life [eg In the House and Home Area of Life, we might have Overall Tasks of: Cleaning The House; Yardwork/Landscaping; Special Projects; Repairs, etc)

House and Home Graphic

  • 2. Action Steps to Accomplish Each Overall Task (These are more specific actions to be taken in each overall task for each area of life.  [eg In the House and Home Area of Life; under the overall task of Home Office, I will need to clear off desk and shed the unneeded paperwork that has stacked up.

Step 2_Break Down Overall Tasks

  • 3. Determine How Often Action Steps Will Need to Be Taken For Each Overall Task in Each Area of Life.

How Often Action Steps

  • 4. Determine What Day and/or Date You Will Perform Each Action Step For Each Overall Task in Each Area of Life

What Day or Date Action Step Performed

  • 5. Determine How Much Time/Money (the cost) to Perform Each Action Step

The cost of each action step

  • 6. Determine Who or What Can Help in Achieving Each Action for Each Overall Task in Each Area of Life

The Help of each action step

  • 7. Plot and Plan
  • Plotting means we group like frequencies (I-Immediate, D-Daily, W-Weekly, M-Monthly, Q-Quarterly, A-Annually) together.  By doing this, we can gain a macro-view on what we have going on immediately, daily, weekly, monthly, quarterly, and annually.  With this macro-view, we can then determine which tools work best to help us to manage the micro-systems such as: Spiritual life, Family Life, House and Home Life, Finances, Personal Care, Work/School Life, and Future Pursuits.  At first glance, this may seem next to impossible to do given all we have going on in our lives.  However, we have developed a tool that automates the process.
  • Planning means we begin to schedule when and how we are going accomplish what needs to be accomplished in EVERY area of life not just a select few areas.  To do this effectively, we should schedule recurring (ongoing) action steps in a calendar (automated or manual) and then schedule the action steps that are immediate or one time action steps within the context of all the ongoing action steps.  Note:  there are many, many tools to help in this process (online calendars, apps, other technology, etc). However, again, many of these tools assume that you already have a grasp on the macro-view of your life and as a result only work to enhance or automate what we have acknowledged as important components in our lives.

We can Optimize Productivity when we have a good macro operating system that helps us to manage all of the interdependent micro-systems we have going in our lives.

Next week, we will discuss how we can Optimize Productivity by having a good time management system.

Be Blessed and Be Optimally Productive!

Clarence J. Parks, JD, MDiv

Christian Productivity Trainer & Coach

Seminar and Workshop Leader

Author of Overcome Procrastination God’s Way!

email: clarence@clarenceparks.com

http://clarenceparks.com

http://overcomeprocrastinationgodsway.com

http://the777plan.com

http://optimizeproductivity.com